Managing issue scheduling jobs

Owned by Marcel Patzschke
Last updated: Aug 05, 2020 by Angelica SalazarVersion comment
2 min read

Issue scheduling jobs

S4J - Scheduler for Jira let's you create issue scheduling jobs which are then recurrently run to create new issues based on your configuration.

The following information can be configured in an issue scheduling job:

  • A unique name and an optional description
  • User created labels to ease filtering
  • The user who shall create the new issue(s)
  • Multiple issues (called template issues) which will be copied from
  • A target project where the new issues are created
  • Multiple fields which need to be copied to the new issues
  • An optional JQL filter the template issues must match before a copy is created, e.g. "status = approved"
  • An option to include copying of sub-tasks from the template issues
  • A set of recurrence options when the job should be scheduled

The scheduled job is always executed in the context of the selected user. Therefore, the permissions of this user are applied when a new issue is created.

On this page:


Adding an issue scheduling job

Note: You can also create a job from the issue directly.

  1. Click on the Add issue scheduling job button on the top right of the main page
  2. A dialog will open where you can enter the required fields
  3. Click on Next
  4. The scheduling form will show up to define the recurrence options
  5. To add and schedule the job click Add

Edit an issue scheduling job

Only the owner of a job or an S4J administrator is allowed to edit an existing job.

  1. Click on the Edit icon next to the job you want to edit to open the edit dialog
  2. Update any fields
  3. Click Next
  4. Update the recurrence options
  5. Click Update

Copy an existing job

Only the owner of a job or an S4J administrator is allowed to copy an existing job.

  1. Click on the Copy icon next to the job you want to copy
  2. The fields will be pre-filled with the configuration of the copied job, Modify necessary fields
  3. Click Next
  4. Update the recurrence options if necessary
  5. Click Copy

Delete a issue scheduling job

Only the owner of a job or an S4J administrator is allowed to delete it.

  1. Click on the Delete icon next to the job you want to delete
  2. A confirmation dialog will open
  3. Click Delete to proceed with deletion

Viewing the scheduling history

  1. Click on the History icon next to the job
  2. A dialog will open and display all the automated and manual executed job executions with its status
  3. Click Close

Export

The job scheduling history can be exported as a CSV file from the Issue Scheduling History dialog. To export,

  1. Click on the History icon next to the job
  2. The scheduling history dialog will open 
  3. At the top right of the dialog, click on the Export button and choose CSV from the options

The file will be generated and downloaded to your browser.

Manually run an issue scheduling job

  1. Click on the Manual Run icon next to the job you want to run
  2. A confirmation dialog will open
  3. Click Execute to proceed with manual job execution